Top of pageSkip to main contentMain content

Resources From A-Z


Absences

Back to top

In the event of a family loss or bereavement, Academic Advising can liaise with your professors regarding your absence. Please email oue.advising@emory.edu for assistance.

Students who have a family or personal event (e.g weddings, etc.) are required to self-certify their absence under the Emory College Honor Code using the Self-Service Absence Form.

Self Service Absence Form

In the event of short-term absences due to illness, OUE defers to the judgment of course instructors regarding missed classes, quizzes, tests or assignments. Students are able to self-certify their absence under the Emory College Honor Code using our Self-Service Absence Form.

Self Service Absence Form

Please note: Emory Student Health Services does not provide absence excuses and students are not required to disclose confidential medical/personal records to their instructors.

For students who have been (or will be absent) from class for four or more days AND have appropriate medical documentation, OUE will communicate with instructors about your absence. Please send your documentation to oue.advising@emory.edu for processing.

If you have been (or will be absent) from class for four or more days and DO NOT have medical documentation, you will be required to self-certify your absence under the Emory College Honor Code.

Self Service Absence Form

If you miss a midterm or final, OUE may provide an official excused absence. Please contact oue.advising@emory.edu for evaluation and next steps. Be sure to include any supporting documentation (e.g. medical discharge papers, doctor’s note etc.) you may have in this communication.

Students who have a reason to be absent from class not covered under the previous option should contact their instructors directly. Instructors are responsible for determining the effect of an absence on a final course grade.

For students in extreme distress or are faced with a personal/family emergency are required to self-certify their absence under the Emory College Honor Code using the Self-Service Absence Form.

Self Service Absence Form

Students who have (or will) miss class for religious observances are required to self-certify their absence under the Emory College Honor Code.

Self Service Absence Form

Student Athletes who must miss class due to athletic events/competitions will be given an event schedule at the beginning of the each semester for your sport. Students should present this to instructors as early as possible and arrange to complete assigned/missed work as appropriate.

If your instructor requires additional documentation, students may complete the Self-Service Absence Form under the Emory College Honor Code.

Self Service Absence Form

Academic Accommodations

Back to top

Emory University is committed to providing access to campus resources and opportunities to allow students with disabilities (temporary or chronic) to obtain a quality educational experience at Emory. Students seeking accommodations should work with the Office of Accessibility Services.

Academic Advising

Back to top

Every student at Emory College of Arts and Sciences has an assigned a faculty advisor (advisor of record) at all stages of their academic journey- both before they declare a major, and after. 

Pre-Major Advisor

Prior to the fall semester of their first year, each student is assigned a faculty pre-major advisor. This faculty member could be from anyone of the departments or programs in the College. They are knowledgeable about first year requirements, general education requirements, and regularly advise students on matters relating to their transition to campus and academic life. This person ceases to be the form advisor of record when a student declares a major but can still be a good resource for students.

Major Advisor

Upon declaration of a major, a student will have a new advisor of record assigned. The major advisor will be a faculty member within the department/program that the student has declared. They are knowledgeable about the major program, how to navigate completion of the program. and can direct students to additional resources regarding opportunities available to students in their department or program (such as study abroad, honors programs, etc.)

In addition to faculty advisors, Emory College offers general advising and pre-professional program advising to students. 

OUE General Advising

Assigned by last name, OUE academic advisers work closely with students, faculty and staff to provide group and individual academic advising, explain and interpret academic policies, and connect students to resources and support services on campus. Many students have questions about graduation requirements, course selection and programs of study. OUE academic advisers will work with students to answer academic policy questions and assist students with making academic decisions.

In addition, students who experience medical, personal or other concerns that affect their academic progress may seek the assistance of an academic adviser to determine appropriate options. 

For more information, please refer to the Academic Advising area of this website.

Pre-Professional Advising

Emory College and partners across campus provide specialized advising for students who are interested in various professional opportunities such as the Dual Degree program in Engineering, the BBA Program in the Goizueta Business School, and pre-health or legal professions.

For more information, please refer to the Academic Advising area of this website.

Academic Standing

Back to top

Students in these categories are not on probation but are at academic risk.  The Office for Undergraduate Education will notify and work with students who are at academic risk.  Our goal is to help students achieve academic success, and avoid academic probation or exclusion.

Taken from the Emory College of Arts and Sciences Catalog (Link to Policy)

Students on probation or warning will be expected to focus their time and energy on their studies in order to bring their work to the required standard. They should be especially diligent in attending to their academic responsibilities and refraining from participating in any activities that might interfere with their scholastic performance.

Academic Probation

  • A dean in the Office for Undergraduate Education or the Committee on Academic Standards may, at their discretion and irrespective of grades, declare probationary status for any student who, in their opinion, is not properly using his/her time and talents.
  • Any student whose cumulative or term grade point average is less than 2.0 will be placed on academic probation.
  • Students who are on probation for a <1.5 GPA or failure to pass two-thirds of their courses in a term or who, after two terms in a class, need a third term to promote will be required to work with an adviser in the Office for Undergraduate Education to create a plan of action (POA) for the probationary period. A dean may also at their discretion require any student on probation or warning to work with an adviser on a POA.

Academic Warning

  • Any student who is has three or more Incomplete grades will receive an Academic Warning.
  • Students with a 3.3 GPA or higher who are more than three credits short of promoting after two terms in a class will receive an Academic Warning.

Taken from the Emory College of Arts and Sciences Catalog (Link to Policy)

Applying to Business or Nursing School

Back to top

Students considering applying to the Goizueta Business School to pursue a BBA degree should refer to the pre-BBA website more information

Pre-BBA Website

Students considering applying to the Nell Hodgson Woodruff School of Nursing to pursue a BSN degree should refer to the pre-Nursing website more information

Pre-Nursing Website

ARCHE (Atlanta Regional Council for Higher Education)

Emory College of Arts and Sciences students who wish to enroll for courses at an ARCHE member institution must complete a Cross Registration application form and receive approval from their school dean or academic advisor, and the University Registrar. 

ARCHE Information Website

Policy

To complete a degree within 8 full time semesters, a normal course load is 15-16 credit hours per semester.

Students may not take fewer than twelve hours nor more than twenty-two hours, plus physical education and applied music, in any one semester.

Students may enroll for twelve to nineteen hours in any one semester. To take more or fewer hours, they must have permission from their faculty adviser and a dean in the Office for Undergraduate Education.

Students with a cumulative grade point average of 3.0 or higher and seniors in their final semester of work are permitted to take up to twenty-two credits (not counting physical education). Students with outstanding incomplete course grades may not overload in credits in subsequent semesters.

Students must normally enroll for the minimum full-time load of twelve credits, except that a senior in the final semester of work is not required to enroll for more credits than are needed to complete the degree. All credit for academic work must be awarded in the semester in which the work is undertaken, including summer sessions and internships.

Taken from the Emory College of Arts and Sciences Catalog (Link to Policy)

Procedure

Overloading

This form is for students who have GPA below 3.0 who wish to request an overload (to between 20-22 hours.) 

Student Overload Request Form

 

Underloading

Only seniors in their final semester may be eligible to request an underload through OUE. For more information please email oue.advising@emory.edu.

Policy

In most degree programs, students are given an opportunity to do independent research in close cooperation with members of the college faculty. These opportunities range across all division of the College, from independent laboratory research in the natural sciences to individual directed research in the social sciences and humanities. All credit must be awarded in the semester in which the work is undertaken. For further information, see listings under the various departments and programs.

Taken from the Emory College of Arts and Sciences Catalog (Link to Policy)

Students sometimes pursue two majors in closely related subject areas where there may be overlapping courses.  In these situations, students should consult with the academic departments to see what restrictions are in place for double counting courses for both majors (also known as double-dipping). Typically, students may double count only two courses for a major, and one for a minor, but policies vary across departments

Some Emory College students may be eligible to enroll in courses offered by other Emory University schools. This eligibility is based upon the relevant policies in the School, class availability and current Emory performance. Students interested in cross-registration should contact the Academic Affairs office in the relevant school to determine 

Each school has its own policy regarding cross-registration. Students should contact the Academic Affairs office in the relevant school to determine eligibility and potential next steps.

A student may be granted formal permission by a dean in the College’s Office for Undergraduate Education, in consultation with the course instructor, to defer the final examination or other parts of a course. The student must have completed at least 50 percent of the course work, be able to pass the course upon completion of the remaining work, and be able to complete the remaining work independently (apart from the administration of any missed quizzes or exams).

Approval of incompletes is based on information provided by the instructor as well as documentation provided to a dean by the student of the specific health or personal circumstances. When permission is granted, the notation “I” is recorded for the course in OPUS by the instructor.

All incomplete work must be completed during the student’s next semester of residence no later than the deadline as printed in the Registrar’s academic calendar, or within twelve months if the student does not re-enroll in the College during that year. In some circumstances related to documented health or hardship issues, an instructor may agree to an extension of the deadline. This extension will be reported to the dean or administrator handling the incomplete process, and the reasons for the extension will be documented.

Students are strongly encouraged to resolve all incompletes before studying abroad, and a significant amount of incomplete work may prevent a student from studying abroad. All incomplete work must be resolved and a grade posted prior to certification of an Emory degree.

Failure to complete the course by the appropriate deadline will result in a grade of IF or IU unless the student provides to a dean documentation of extenuating circumstances that will allow the “I” to be changed to a “W” (withdrawal). This change is granted only in cases of significant hardship or health issues or when an instructor is no longer available to receive the outstanding work.

Students may also receive an “I” for any class in which an Honor Code suspicion has been reported. The incomplete is not subject to the regular incomplete deadline, and a final grade will be posted for the course once the Honor Code matter has been resolved.

Taken from the Emory College of Arts and Sciences Catalog (Link to Policy)

When a course that was previously passed is repeated, the new course credits do not count toward a degree. A student who wishes to re-do a course previously passed and not receive additional degree credit will be permitted to do so if deemed advisable by the faculty adviser and a dean in the Office for Undergraduate Education.

All courses repeated, whether passed or not, including the original course, will be calculated in the student’s grade point average.

A student will be permitted to retake a course if they fail to successfully complete a course. A student may not attempt to pass a course any more than three times.

Taken from the Emory College of Arts and Sciences Catalog (Link to Policy)

Course Level

100 level courses are introductory level courses, and are generally appropriate for all students including freshman. 200 level courses are usually appropriate for all students as well. Typically, 100 and 200 level courses serve as pre-requisites for more advanced courses in any given major. 300 and 400 level courses are often geared towards majors and minors, but in some departments these courses may be appropriate for any interested student. Students should be careful to review the prerequisites for courses and to consult with faculty and staff in the department when they have questions about their level of preparation for a course.

Pre-requisites

Courses may be sequenced such that students must successfully complete one or more courses (pre-requisites) to gain entry to the next course. Students who fail prerequisites may not remain enrolled in the subsequent course.

Emory College students are not required to take more than two final exams on a given calendar date. Students may use this form to verify the exam policy conflict with OUE and then communicate with their faculty to reschedule an exam. Students should attach a copy of their official final exam schedule from OPUS (located on the menu under the Academics Tab) to the form before bringing to OUE.

*Please note that this form can only be used in cases where a student has three or more exams on one calendar day. Students with three exams in a 24 hour period do not qualify for this process.

Three Exams in One Day Form

Domestic Transient Study

Domestic Transient Study is designed for students who are completing their first-year at Emory College of Arts and Sciences. The programs gives students the opportunity to enroll at an accredited institutions within the United States (including Puerto Rico and U.S. Virgin Islands) during the summer to earn credits towards their Emory College of Arts and Sciences degree. Students must be in good academic standing with a GPA of 2.0 or higher to be eligible for Domestic Transient Study. Applications open on February 15.

In addition to first years, upperclass students who have completed 64 hours of coursework at Emory College and are in good standing may be eligible to receive sixteen semester hours and one semester of residence credit towards their degree for advanced-level courses taken at another college or university. In order to be eligible, the chair of the appropriate department at Emory must approve the program of study, certify the advanced level of the proposed courses of study and provide a compelling reason why these courses cannot be taken at Emory. Once the department chair has certified the application, the student must petition the Committee on Academic Standards for final approval.

Domestic Transient Study Website

International Transient Study

Students seeking approval for international transient study (courses taken outside of the United States) must contact the Office of International and Summer Programs (OISP).

International Transient Study Website

Committee on Academic Standards

Back to top

The Committee on Academic Standards (CAS) is a College-wide body composed of student representatives and faculty from each division of the College. Generally the Committee meets to hear student appeals and requests for exceptions to academic rules and regulations. 

The Curriculum, Assessment and Educational Policy Committee reviews courses submitted by academic departments for approval into the General Education Requirements (GERs). The Committee on Academic Standards does not exist to overrule the Curriculum Committee process by approving requests for substitutions or waivers in the General Education Requirements.

Students who wish to appeal to CAS for exceptions to academic rules and regulations should put their request in writing and must follow the guidelines enumerated below.  A petition should identify the academic policies or rules in question and the reasons for an exception to those rules.

The Committee on Academic Standards does not review grade appeals.  In some cases, students with extraordinary circumstances appeal for retroactive changes in grading status for a semester. Information on this option can be found in the Retroactive Academic Relief Policy. If academic relief is granted, all grades will be changed to “S" or “U" (pass or fail) for the semester. Grades of “S" do not fulfill GER requirements and most majors require all courses to be taken on a graded basis. If the relief is granted, courses that previously may have completed a GER requirement, no longer do so. 

The guidelines below should serve as your checklist for preparing your petition packet to the Committee. It is incumbent upon the student petitioner to present a compelling case for an exception to the academic rules and regulations of Emory College.

Students are responsible for gathering all materials necessary to support their appeal to the Committee and submitting them by the deadlines. The written request is the only acceptable form of appeal to the committee and students may not appear in person.

The materials should include:

  1. A cover letter with the specific request. For example, “Academic Relief for Fall 2018.” You can find the cover sheet (PDF) here.

  2. A brief written narrative stating the grounds for the appeal. Include a description of the situation that affected you, the time period during which you were affected, the extent to which this condition/event/situation affected you and the specific remedy you are requesting. Note that you should give details only to the extent that they support your request.

    Keep in mind that the committee does not base its decisions on your stated plans for the future but on their understanding of the situation and how it affected your past academic performance. In most cases, the committee will apply its decisions to an entire academic semester, in other words grant a comprehensive solution for all courses in that semester. It is unusual for the committee to grant single course solutions.

    The heading of the narrative must include your current contact information (full legal name, mailing address, ID number, e-mail, and telephone number). You may consult with a faculty member or Dean Dan Dillard in the Office for Undergraduate Education if you have questions about how to prepare the narrative.

  3. For medical conditions (physical or mental health) provide documentation from a treating professional on letterhead stationery and signed by the health provider. The supporting documentation should include the following:

    1. The reason for the request

    2. The time period during which the condition/event/ situation affected academic performance

    3. The severity or scope of the condition or situation and the effect on academics

    4. The remedy requested (academic relief)

      Note: it is very important for the information from the medical professional to address the issues that arose during the time for which academic relief is being requested even if the professional did not treat you during that period of time. Information can be reported retrospectively for the committee to consider.

  4. A current transcript (available from OPUS)

  5. If requesting an exception or substitution for a General Education Requirement or a waiver of other academic regulations, you must include a statement from an appropriate faculty member, academic advisor or administrator supporting the request

Two ways to submit petitions and supporting documentation:

  1. You may submit paper copies of letters from physicians, mental health professionals, faculty or administrators in sealed envelopes. Envelopes should have student's name and the name of the writer clearly identifiable on the face. You should assemble all materials in date order in a packet and submit them by the deadline.

  2. You may submit electronic copies of your cover letter, petition, letters of support must be on letterhead, and transcript by scanning and attaching these to an email. Send to Brenda Nix marked CAS-Confidential with your last name and student ID. Do not submit double-sided documents.

Submit all petition packets to Ms. Brenda Nix, Program Administrative Assistant, Emory College of Arts and Sciences- Office for Undergraduate Education, White Hall Room 300, 301 Dowman Drive, Atlanta, GA 30322.
Incomplete packets will not be accepted. 

There is a deadline for submitting petitions. Refer to meeting schedule for the date of the meeting and the deadline for submitting petitions. If you miss one deadline, your petition will be held over for the next meeting. If your case is time sensitive, be sure to submit on or prior to the deadline.

Petitions received by the student petition due date will be heard on the day the meeting convenes. Refer to the semester calendar. Requests must be received in White Hall 300 by the date specified. Any request received after the specified date will not be heard until the next scheduled meeting.

Decisions will be provided by e-mail following each Committee Meeting. If you do not receive an e-mail, please contact Brenda Nix.

Important: Appeals must contain current date, students' full legal name, student ID number, and e-mail address.

CAS Deadlines and Meeting Schedule

Communications

Back to top

The College Weekly is a weekly e-Newsletter sent to all students enrolled in the College of Arts and Sciences. The College Weekly announces upcoming academic deadlines, opportunities and events for all college students.

Email is one of the primary communication methods between the University and students. Students are required to check their Emory email accounts at least once every 24 hours during term-time.

Due to federal regulations regarding the control of student information, Emory administrators do not allow students to auto-forward their Emory email account to third party providers as the security and authenticity of these accounts cannot be verified. It is best practice for students to communicate with faculty and administrators through their Emory email account so that their identity can be confirmed.

Continuation & Promotion

Back to top

Minimum requirements for continuation from year to year are as follows:

  • First Year: a minimum of 30 semester hours passed after two semesters on first year standing and a 1.5 grade point average on all work attempted;
  • Second Year: a minimum of 60 semester hours passed after two semesters on sophomore standing and a 1.67 grade point average on all work attempted;
  • Third Year: a minimum of 90 semester hours passed after two semesters on junior standing and a 1.75 grade point average on all work attempted.
  • During the fourth year, a student must make satisfactory progress toward fulfilling requirements for a degree. A student must also attain an overall C average (2.0 grade point average) for work taken during the senior year to qualify for graduation.

A year is normally interpreted as two full semesters or the equivalent. A full semester is one in which a student enrolls for 12 or more semester hours; two or more partial semesters in which a student enrolls for less than 12 semester hours but which taken together total more than 12 semester hours count as one full semester. Usually students will be promoted at the end of a year of work in a given class. Students needing an additional semester to attain minimum standards for continuation or graduation must be granted permission to enroll by the dean of the college and the Committee on Academic Standards and must take all required work at Emory. In such cases, the additional semester will normally be the next consecutive one except for first-year students.

Taken from the Emory College of Arts and Sciences Catalog (Link to Policy)

Credit Transfer

Back to top

Students who have more than 12 AP/IB/International test exam credits posted to their Emory transcript are eligible to request swaps to credit and non-credit bearing test courses, or to drop previously earned test credits. Only test credit submitted to the Office of Admission by the approrpiate deadline (the end of a student's first semester at Emory) is covered by this process. You may not add additional credits to the transcript after the deadline through this process.

Please note that if you make a change, this could affect the GERs awarded, courses that apply to majors or minors, and your eligibility for Transient Study.

AP/IB Test Credit Swap Form

Undergraduate students admitted to Emory University as students in Emory College of Arts and Sciences (ECAS) or Oxford College may receive up to 12 credit hours towards hours required for graduation.  Students with more than four acceptable AP test scores may receive a non-credit-bearing course waiver for each additional test.  IB test scores and credit from similar internationally recognized testing schemes (e.g., A-levels, French Baccalaureate) will be treated in the same way as AP test scores. 

  1. Faculty in ECAS and Oxford College will jointly determine the scores for specific tests that will be accepted, and the equivalent courses at Emory that tests can replace.  Scores below 4 will not be accepted as fulfilling Emory requirements.  For example, the ECAS Mathematics department and Oxford Mathematics faculty will jointly review the Calculus AP tests to determine whether Emory will accept scores of 4 and 5, or only scores of 5 for each test.  The faculty will further evaluate whether the AP test credit can be used as a pre-requisite for courses that require MATH 111 or MATH_OX 111 as a pre-requisite.
  2. Students will receive 3 credit hours for each accepted test scores, up to 12 total credit hours.   Where two exams are offered in one field, for example English Literature and English Language, languages, or computer science, credit will be offered for one but not both exams.  Students who take both the AP and IB tests for the same course are eligible to have only one test posted for the course.
  3. Students may fulfill GER requirements with AP or IB tests if the equivalent Emory courses fulfill GER requirements.  For AP or IB courses that offer only elective credit, students receive credit hours but may not use the test scores to fulfill GER requirements or as pre-requisites for more advanced courses. 
  4. Students may use AP test credit to allow them to begin with more advanced courses.  For example, a student with appropriate AP test scores for Economics may begin with ECON 112 if the Economics faculty determine that AP courses cover the curriculum of ECON 101. 
  5. All AP and IB tests with appropriate scores for credit hours or waivers will be posted to the Emory transcript.  This will allow a student to use these test scores as pre-requisites, and allow advisors to understand students’ preparation for more advanced courses. 
  6. Test score information must be sent to Emory directly from the organization issuing test scores and must be received by the end of a student’s first semester at Emory.

Taken from the Emory College of Arts and Sciences Catalog (Link to Policy)

Questions?

Students with questions regarding AP/IB or other pre-College credit should contact the Office of Undergraduate Admissions by emailing admission.processing@emory.edu 

 

This form is only for new first year students who completed college courses BEFORE starting at Emory.  Students must submit your official transcript from the previous institution and complete this form so that the Office of Admission may review and make a decision about awarding credit. All previous college credit (transcripts and forms) must be submitted to the Office of Admission by the END of your first semester at Emory.

New Student Previous College Credit Request

The Office of Admission evaluates all credit hours earned from previous institutions, including AP/IB scores, upon acceptance to Emory College of Arts and Sciences.  Students may transfer a maximum of 62 credit hours. 

  • Freshman seminar may be waived for incoming transfer students based on credit hours at matriculation.
  • Freshman writing requirement will be waived for incoming transfer students with 30+ hours at matriculation.
  • One continuing writing requirement will be waived for incoming transfer students with 60+ hours at matriculation
  • The Personal Health Requirement (Health 100) is waived for all transfer students.    
  • Transfer students must complete 64 academic hours at Emory.

Taken from the Emory College of Arts and Sciences Catalog (Link to Policy)

Once you have received your Transfer Credit Evaluation you will want to review it to ensure that courses you expected to receive Emory credit for have transferred. If you notice any courses that are missing, or that there are obvious errors (for example, course not loaded into the correct General Education Requirement section), please contact the Office of Admission to correct by emailing admission.processing@emory.edu

In the event that the Office of Admission cannot act upon your request, but you believe that there is an equivalent Emory course, you may file a Transfer Credit Appeal. Should you need advice on if or how you should appeal, you may schedule an appointment with an OUE Academic Advisor.

Transfer Credit Appeal Form

Curriculum

Back to top

First-year student must complete the following courses during one of their first two semesters.

  • First-Year Writing (ENG 101, ENG 181, or CPLT 110)
    • Students with high school test credit (AP, IB or equivalent) can exempt this requirement
    • Courses are offered in fall and spring semester. Students may select which semester they want to fulfill this requirement
  • Freshman Seminar (Any course with course number 190)
    • Courses are offered in fall and spring semester. Students may select which semester they want to fulfill this requirement
  • Health 100
    • Students must take this course in the fall semester. 
  • PACE 101
    • Students must take this course in the fall semester. 

Students must complete all of the Emory College General Education Requirements to be eligible for graduation.

  • Area I: First Year Seminar (FSEM)
    • One course, taken in either the fall or spring semester of the first year.
  • Area II: First Year Writing (FWRT)
    • One course, taken in either the fall or spring semester of the first year
  • Area III: Continued Writing Requirement (CWR)
    • Three courses, students must earn a grade of C or better in each course. 
  • Area IV: Math and Quantitative Reasong (MQR)
    • One Course.
  • Area V: Science, Nature, and Technology (SNT)
    • Two courses, one must be designated as a lab course (SNTL)
  • Area VI: History, Society, Culture (HSC)
    • Two courses.
  • Area VII: Humanities, Arts, and Performance/Language (HAP/HAL)
    • Four courses, two must be designated as language courses (HAL)
    • If a student opts to use four language courses to satisfy this requirement, one of the language courses must be at the 200 level or higher
  • Area VIII: Personal Health (HTH)
    • One Course: HLTH 100, taken in the first year.
  • Area IX: Physical Education
    • Two courses, one must be a Principles of Physical Fitness (PPF) course and the other must be a Physical Education and Dance (PED) course

 

Students must earn credit for two sequential HAL courses in a single foreign language. Each student must pursue study of a language other than the student's native language. 

A number of language departments and programs at Emory require students to complete a placement exam before enrollment. This exam is designed to help the determine the appropriate level of study for students with previous experience in the language.

Language Placement Test Information

Declaration of Major/Minor

Back to top

This form allows students to declare a majors/minors or to remove an existing major/minor from their record. Please read the notes below BEFORE completing the form.

Declaration of Major/Minor Form

Notes

  1. Seniors who have already submitted degree applications should not submit this form, but should email OUE.Advising@emory.edu with their request.
  2. Once submitted, you will receive an email with directions to contact the academic department for next steps. Your major/minor will not be changed until the academic department authorizes the change to the Registrar.
  3. This form is best viewed on Internet Explorer or Safari
  4. If you have any questions about the form or the process, please contact OUE.Records@emory.edu or (404) 727-9321.

Enrollment

Back to top

Add/Drop/Swap is the period in which students can make adjustments to their schedules (by adding, dropping, swapping courses.) There is no penalty imposed upon students for these registration adjustments during the Add/Drop/Swap period.

Pre-Registration occurs before the beginning of each semester. Pre-Registration is the period in which students register for classes for the next semester. Registration weeks are determined by the number of hours earned beginning with seniors and ending with first year students. Registration periods are published in the College Course Atlas.

Visit the College Course Atlas

Grades and Grading

Back to top

The Dean's List recognizes the top 20 percent, by semester grade point average, of all college students enrolled for Fall or Spring semester in campus courses. Besides having the requisite grade point average, a student must have been enrolled for twelve or more hours, completed all course work, and earned no grades of U (unsatisfactory).

Previous Semester GPA Cut-Off for Dean's List

Spring 20183.921
Fall 20173.906
Spring 20173.907
Fall 20163.885
Spring 20163.874
Fall 20153.862
Spring 20153.869
Fall 20143.850

Students who wish to dispute a grade in a course or assignment should submit their complaint in writing to the Director of Undergraduate Studies in the relevant department.

Directors of Undergraduate Studies

Grades

A, A-, B+, B, B-, C+, C, C-, D+, D, and S are passing grades for which credit is awarded; F and U indicate failure or unsatisfactory and carry no credit; I indicates that the student has not completed all the work for a course; IF and IU indicate failure to finish an Incomplete; IP indicates work in progress; W indicates withdrawal without penalty; WF indicates withdrawal failing; and WU indicates unsatisfactory withdrawal.

Each semester hour grade carries associated quality points which factor into the calculation of the grade point average.

 A = 4.0 A- = 3.7
B+ = 3.3 B = 3.0B- = 2.7
C+ = 2.3C = 2.0C- = 1.7
D+ = 1.3D = 1.0 
 F* = 0.0 

*including IF and WFs.

Grade Point Average

Grade Point Average is calculated by:

  1. Multiplying the number of hours that a course is worth by the quality point associated with the grade achieved in that course. Repeat this process for all courses attempted where the grade is A through F (including IFs/WFs.)
  2. Add all of the results to step 1 together to calculate 'Total Overall Quality Points'
  3. Add up the number of total credit hours attempted where the grade is A through F (including IFs/WFs)/ This is the 'Total Credit Hours Attempted.'
  4. Divide Your Total Overall Quality Points by Total Credit Hours Attempted to find GPA

A student may elect to take up to twenty of the total semester hours required for graduation from any department or division of the College with the stipulation that grades for courses so elected will be recorded as Satisfactory or Unsatisfactory only and shall not be counted in computing the grade-point average. The grade of Satisfactory carries full academic credit; the grade of Unsatisfactory carries no academic credit. No course used to satisfy general education requirements may be taken on an S/U basis, except for physical education courses other than Health 100 (Health Education). PACE and Washington Semester, which are graded only Satisfactory or Unsatisfactory, do not count toward the twenty hours. A grade of D or better shall be considered as meeting the satisfactory requirement.

Taken from the Emory College of Arts and Sciences Catalog (Link to Policy)

Graduation

Back to top

Students who wish to change their projected graduation date should contact oue.advising@emory.edu with details of their new projected graduation date.

Students who are planning to graduate from Emory College must complete the graduation application process in the semester they intend to graduate.

Degree Application Packet

Students graduating in the spring semester of their senior year may request permission not to walk with their class using this form.

Request to Graduate in Absentia

Students who have less than 16 credit hours to fulfill in the summer or fall term after the second semester of their senior year may petition to walk with their graduating class at Commencement by submitting this form.

Please Note: This form is only for Permission to Walk in Spring Commencement Ceremony (For those notcompleting degree requirements in May and who will graduate the next summer or fall.)

Request for Permission to Walk

Subject to the limitations and qualifications stated in the Emory College catalog, requirements for bachelor of arts and bachelor of science degrees are as follows:

  1. The four semesters of residence immediately prior to graduation taken in Emory College.

    1. For students who begin at Emory College of Arts and Sciences or Transfer Students this means their last 64 hours.

    2. For Oxford Continuees this means 54 hours with a minimum of three semesters of residence

  2. A minimum of 127 semester hours of credit, of which 124 hours must be in academic courses, not physical education (no more than 16 hours of applied music or 17 one hour dance courses may be counted toward the 124 academic hours). 

    1. For Transfers this could be 125 or 126 depending on PE Waivers based on credits,

    2. For Oxford Continuees, the total is still 127, including a minimum of 2 PE credits and a third academic or PE credit

  3. Completion of no less than 32 academic courses

  4. A grade point average of at least 1.9 for all work attempted for a letter grade (2.0 for transfer students) and a 2.0 average in the senior year.

  5. Fulfillment of the course requirements for a major, as determined by the major department or program, with a minimum 2.0 average.

  6. Fulfillment of the General Education Requirements.

  7. Satisfaction of all financial obligations to the College and Emory University.

  8. No degree may be conferred to a student while he or she is suspended from Emory College under the provisions of the College Honor code or University’s Conduct Code.

Taken from the Emory College of Arts and Sciences Catalog (Link to Policy)

Harassment, Discrimination & Title IX

Back to top

Emory University takes seriously harassment, discrimination and other situations which may hinder or impede the academic endeavors of any student.

Emory University Harassment and Discrimination PoliciesTitle IX: Sexual Misconduct

 

Honor and Conduct Code

Back to top

The Office of Student Conduct is responsible for upholding the integrity and purpose of the university through the fair and consistent application of policies and procedures to undergraduate students’ behavior to ensure a community that respects the dignity and right of all persons to reach their highest potential.

Student Conduct Website

The Emory College Honor Council, which includes both students and faculty, strives to be a model for the exceptional administration of a collegiate academic misconduct process. The Honor Council’s mission is fourfold. It seeks to:

  • investigate and adjudicate all allegations of academic misconduct in an impartial, professional, and timely manner;
  • support the student body by educating incoming students about academic integrity, by advising students about the misconduct process, and by maintaining accurate and confidential records;
  • foster the intellectual and professional development of individual student Honor Council members through comprehensive training and educational programs; and
  • assist faculty in the College by providing instruction about the Honor Code and the process for resolving reports.
Honor Council Website

Honors Program

Back to top

Honors Programs are available to outstanding students in most, but not all, areas of concentration. Administered by a faculty Honors Committee, these programs enable students to do intensive work in a chosen area and therefore involve work that extends beyond ordinary course requirements and ordinary standards of performance.

Honors Program Website

Leave of Absence

Back to top

Students wishing to temporarily discontinue their studies at Emory College for medical reasons can request a temporary leave of absence. Leave of Absence Form

Students wishing to temporarily discontinue their studies at Emory College due to active military duty can request a temporary leave of absence. Leave of Absence Form

Students wishing to temporarily discontinue their studies at Emory College for personal reasons can request a temporary leave of absence. Leave of Absence Form

Letter of Good Standing

Back to top

A Letter of Good Standing, also sometimes referred to as a Dean’s Certification or Dean’s Verification, is sometimes required by employers or graduate school programs.

  • If you are in need of a Dean’s Certification for an application to medical school or other programs in the health professions (dental school, veterinary school, etc.), please contact The Career Center.
  • If you are in need of a Dean’s Certification for an application to law school, please contact The Career Center.
  • For Domestic Transient Study, the Letter of Good Standing is completed through the application process. Please do not use this form.
  • Students in need of enrollment verification for financial lenders, jury duty, insurance, etc. must contact the Office of the University Registrar

In other cases, the Letter of Good Standing is provided by Emory College to college students only. Other schools should contact the relevant school.

Letter of Good Standing Request

Part-Time Status

Back to top

Emory College Catalog states that students may enroll for twelve to nineteen hours in any one semester. To take more or fewer hours, they must have permission from their advisor and a dean in the Office for Undergraduate Education. Students must normally enroll for the minimum full-time load of twelve credits, except that a senior in the final semester of work is not required to enroll for more credits than are needed to complete the degree.

International students attending Emory on an F-1 visa are permitted to enroll in fewer than 12 credit hours in their final semester if they need fewer than 12 credits in order to complete all graduation requirements.

In order to request a reduced course load in this circumstance, international students must complete two forms.

The first form is for the Office for Undergraduate Education (OUE):

Senior Underload Form

The second form is for International Student and Scholar Services. This e-form is located within ISSS Link. Students will need to log in to complete the form. More information about this e-form can be found here:

International Student ISSS Link Form

Readmission

Back to top

Students requesting to resume their studies at Emory College following a leave of absence must complete an application for readmission. Once readmitted to the college, students will need to meet with their academic advisor and register for courses for the next immediate semester.

For students with valid Emory credentials

If your Emory credentials are still valid (i.e. your username and password still work) please use this link to request readmission. The form is best viewed in Internet Explorer or Safari.

Request for Readmission Form

For students without valid Emory credentials

If your Emory credentials are no longer valid (i.e. your username and password do not work), please email oue.records@emory.edu 

 

Readmission Deadlines

Please note the final deadline for readmission for any given semester:

  • Fall Semester: August 1
  • Spring Semester: December 1
  • Maymester or Summer Session 1: May 1
  • Summer Session 2: June 1

Residency

Back to top

All students, including transfer students, must spend a minimum of four semesters, including their last four semesters, in residence at Emory College, except for special nonresident departmental programs, and those programs approved by the faculty and administered by CIPA.

Taken from the Emory College of Arts and Sciences Catalog (Link to Policy)

Return to the College From Business or Nursing School

Back to top

Students who have been accepted to or enrolled in the Business School or School of Nursing may request to return to the College of Arts and Sciences if their Emory career started at Oxford or Emory College. This process should be completed as early as possible and no later than the first day of classes in the term you wish to return.

Return to the College from Business/NursingNotes
  1. Schedule an appointment with an OUE Advisor to discuss the stipulations for return. 
  2. Register for classes. Once you have met with an Advisor, your reactivation form will be submitted for processing. You will be discontinued from GBUS/SON and reinstated to ECAS; any Nursing or Business classes will be dropped by those respective Registrars. You will be given an enrollment time for the next enrollment period in ECAS OR you can register during Add/Drop/Swap, depending on the time of year. Please allow up to 2 business days for processing.
  3. Contact Housing and Financial Aid to determine eligibility for future semesters, if applicable.

Student Complaints

Back to top

Emory College of Arts and Sciences has a formal policy for the handling of student complaints. We practice a methodology that encourages each student to handle complaints as close to the source as possible. In the event that a formal complaint is necessary, please refer to the Emory College Catalog for information on where and how to submit your complaint and the process associated with it.

Student Complaint Procedure

Student Identification

Back to top

Students have two forms of identification while they are enrolled at Emory. They are 

  • Student Identification Number (ID Number)
    • This number is seven digits long and is unique to each student. This is a helpful identifer when working with faculty and staff.
  • Student Network ID (NetID)
    • The NetID is up to seven characters long and is commonly referred to as the "Emory username." Student will use their NetID to gain access to various technology systems at Emory.

 

Transferring Out of Emory

Back to top

Students who are considering transferring out of Emory University to another institution are required to complete the Transferring Out Process. In the first instance, the student should connect with their OUE Academic Advisor to discuss the process and receive guidance on first steps.

Note: International students should also contact ISSS to transfer their I-20 to their new school once they have been accepted. Contact 404-727-3300.

Transfer Out Form

Tuition Refund

Back to top

Students who officially withdraw from Emory University may be eligible for partial tuition refund. Student Financial Services review relevant documentation and make final decisions on the refund process. Please visit the Student Financial Services Website for more information. Student Financial Services - Tuition Adjustment Policy

Withdrawals

Back to top

Policy

Emory College of Arts and Sciences allow new students to withdraw from courses without academic penalty before the end of the tenth week of the relevant semester. "New students" is defined as first year, Oxford continuees, or transfer students who are in their first two semesters at Emory College.) Note that if a student uses this withdrawal in their first semester at Emory College then they are ineligible to use this extended deadline in their second semester at Emory College. The Extended Partial Withdrawal is not applicable during summer session and cannot be used for summer session courses.

Taken from the Emory College of Arts and Sciences Catalog (Link to Policy)

Procedure

Outlined below is the process by which a student can withdraw from a course under the provisions of the Extended Partial Withdrawal policy.

  1. Read the Partial Course Withdrawal Policy in the Emory College Catalog to determine eligibility - http://catalog.college.emory.edu/academic/policies-regulations/withdrawal.html.  Students are required to remain enrolled in at least 12 credit hours after withdrawal. If withdrawing from a course would place you under 12 credit hours you are not eligible to use a partial withdrawal.
  2. Confirm the relevant withdrawal deadline on the College Academic Calendar
  3. Download the Extended Partial Withdrawal (below)
  4. Complete the form and get two appropriate signatures on the form. The first signature will be from the instructor of the course you wish to withdraw from. The second signature can come from your advisor of record (Pre-Major or Major advisor) or from an OUE Advisor. (Please note - signatures from the instructor and your advisor do not necessarily indicate their approval of your decision to withdraw. Their signatures only indicate that you have informed them of your decision). Students should carefully consider the advice of their instructor(s) and advisor(s) when deciding whether to withdraw.
  5. Return the form to White Hall 300 by 4pm on the relevant withdrawal deadline.
  6. When your form has been received, the Office for Undergraduate Education will process the form. A grade of “W” will appear on your transcript beside the course you have withdrawn from. This course will not count toward’s a student’s GPA. Students should review their schedules on OPUS to confirm the withdrawal has been processed correctly.

To read the full withdrawal policy please refer to the College Catalog site: http://catalog.college.emory.edu/academic/policies-regulations/withdrawal.html

Students are responsible for any academic or financial consequences of any change to their schedule. Students who have academic questions can call the Office for Undergraduate Education at (404) 727-6069 or e-mail oue.advising@emory.edu. Student with financial questions should contact Student Financial Services at (404) 727-6095 or Financial Aid at (404) 727-6039. 

Extended Withdrawal Form

Emory University considers the safety and welfare of its students, faculty and staff a top priority. When a student engages in behavior that violates Emory’s rules of conduct, the behavior will be addressed as a disciplinary matter under the applicable Student Conduct Code. The Student Conduct Code defines prohibited conduct and outlines a process for conducting disciplinary proceedings.

This Involuntary Withdrawal Policy and Procedure is not a disciplinary code, policy or process. It is not intended to apply to situations in which a student engages in behavior that violates the University’s rules of conduct. It is intended to apply when a student’s observed conduct, actions and/or statements indicate a direct threat to the student’s own health and/or safety, or a direct threat to the health and/or safety of others. There may be situations in which both this Involuntary Withdrawal Policy and the Student Conduct Code may apply. In all cases, the Dean of Emory College shall have final authority regarding the decision, enactment, enforcement and management of the involuntary withdrawal of a student.

The full policy and procedure for involuntary withdrawals can be found in the Emory College Catalog

Taken from the Emory College of Arts and Sciences Catalog (Link to Policy)

A student who withdraws voluntarily before the end of the twenty-third calendar day following the beginning of classes will receive grades of W in all the courses for which he or she is registered that term. Thereafter, a student who withdraws will normally receive grades of WF in all courses. A student may withdraw from all classes for reasons of illness with the approval of a dean in the Office for Undergraduate Education. If a dean grants the complete withdrawal, the student will receive grades of W in all courses for that term. Shortly after a complete withdrawal is processed, the Office for Undergraduate Education, often in consultation with the University Health Service and the University Counseling Center, will officially inform the student in writing as to the terms and timing for readmission.

Taken from the Emory College of Arts and Sciences Catalog (Link to Policy)

Policy

Emory College of Arts and Sciences allow students to withdraw from courses without academic penalty before the end of the sixth week of the relevant semester. (Note that new Emory College students (first year students, Oxford continuees, or transfer students) may use the later Extended Partial Withdrawal deadline during one of their first two semesters).

Taken from the Emory College of Arts and Sciences Catalog (Link to Policy)

Procedure

Outlined below is the process by which a student can withdraw from a course under the provisions of the Withdrawal policy.

  1. Read the Partial Course Withdrawal Policy in the Emory College Catalog to determine eligibility - http://catalog.college.emory.edu/academic/policies-regulations/withdrawal.html.  Students are required to remain enrolled in at least 12 credit hours after withdrawal. If withdrawing from a course would place you under 12 credit hours you are not eligible to use a partial withdrawal.
  2. Confirm the relevant withdrawal deadline on the College Academic Calendar
  3. Download the Partial Withdrawal form (below)
  4. Complete the form and get two appropriate signatures on the form. The first signature will be from the instructor of the course you wish to withdraw from. The second signature can come from your advisor of record (Pre-Major or Major advisor) or from an OUE Advisor. (Please note - signatures from the instructor and your advisor do not necessarily indicate their approval of your decision to withdraw. Their signatures only indicate that you have informed them of your decision). Students should carefully consider the advice of their instructor(s) and advisor(s) when deciding whether to withdraw.
  5. Return the form to White Hall 300 by 4pm on the relevant withdrawal deadline.
  6. When your form has been received, the Office for Undergraduate Education will process the form. A grade of “W” will appear on your transcript beside the course you have withdrawn from. Students should review their schedules on OPUS to confirm the withdrawal has been processed correctly.

To read the full withdrawal policy please refer to the College Catalog site: http://catalog.college.emory.edu/academic/policies-regulations/withdrawal.html

Students are responsible for any academic or financial consequences of any change to their schedule. Students who have academic questions can call the Office for Undergraduate Education at (404) 727-6069 or e-mail oue.advising@emory.edu. Student with financial questions should contact Student Financial Services at (404) 727-6095 or Financial Aid at (404) 727-6039. 

Partial Withdrawal Form
Top of pageSkip to main content