Course Proposal Submission Guidelines

An administrative committee reviews and approves proposals for new courses and changes to existing courses on an ongoing basis during the academic year. Any proposals that include non-standard elements (unusual credit hour requests, unusual plus components, etc.) are forwarded to the full Curriculum Committee for discussion and approval.

Submission Deadlines

Course proposals are considered on a rolling basis. An administrative committee meets every two weeks during the regular semester to discuss proposals and provide a timely response. Complete proposals that are received by the deadline listed below and that do not require approval from the full Curriculum Committee are normally eligible to be taught in the next immediate semester.

Course Proposal Received First Semester The Course Can Be Offered **
By September 15th Spring Semester
Between September 16th and February 14th Fall Semester of the next academic year
February 15th and after Spring Semester of the next academic year

** This schedule assumes that the course is approved without any revisions. If you believe your proposal may require revisions or review by the full committee, please submit it well in advance of the published deadline so that the discussion process with the administrative committee can begin.

Course Proposal Guidelines

To be considered a complete proposal the administrative committee expects to see the following documentation. All documents are required at the time of submission.

  1. New Course Proposal Request, Course Deletion Request, or Change in Course Request
  2. Course Syllabus
  3. Letter of Support from the DUS (including course staffing information)
  4. Additional letters of support (if applicable)

Request Forms

  1. To propose a new course (or a course that was previously offered as Special Topics but is now being proposed for its own course number), please use the New Course Proposal Request Form.

  2. To delete a course from the catalog, please submit the Course Deletion Request Form.

  3. To make changes to an existing course, please submit the Change in Course Request Form.

  4. Please note that the online forms must be completed in one sitting; fillable PDF templates of the New Course Proposal Request and Change in Course Request are available here to assist departments in preparing their submissions. Only online submission forms will be accepted beginning Fall 2017.

Course Syllabus

The syllabus should include information on how the course is taught and graded, faculty office hours, an honor code statement (see below), and full references for any textbooks used for teaching.

For all courses that will start after Spring 2017, the learning objectives of the course must be clearly listed on the syllabus. These objectives may be particular to the course or tied to the departmental learning objectives.

The administrative committee will give particular attention to course grading. The syllabus should clearly explain how the course will be graded. Courses often assign a grade to participation. Although this is a normal practice, any participation grade above 20% will require additional justification and a description of the methods used to assign this grade. This justification may be provided in the syllabus itself or in an additional letter included with the submission.

Suggested Honor Code Statement:

The Honor Code is in effect throughout the semester. By taking this course, you affirm that it is a violation of the code to cheat on exams, to plagiarize, to deviate from the teacher's instructions about collaboration on work that is submitted for grades, to give false information to a faculty member, and to undertake any other form of academic misconduct. You agree that the instructor is entitled to move you to another seat during examinations, without explanation. You also affirm that if you witness others violating the code you have a duty to report them to the honor council. Students who violate the Honor Code may be subject to a written mark on their record, failure of the course, suspension, permanent dismissal, or a combination of these and other sanctions. The Honor Code may be reviewed at: http://catalog.college.emory.edu/academic/policies-regulations/honor-code.html.

Faculty may adjust this statement or include a different statement according to their needs but should always include a link to the Honor Code online.

Letters of Support from the DUS and Staffing Information

Every submission must include a letter of support from the leadership of the department offering the course (either the Chair or the DUS). For security and documentation purposes, this letter is required even when the proposal is submitted by the Chair or DUS. This letter should include information about how often the course will be taught and how it will count towards programs within the department.

The letter of support should also indicate how the department intends to staff the course. For example, will current faculty be teaching the course, or will the department require new hires to staff the course? If the course requires new hires, the submission should include a letter from the Dean of the College or the Senior Associate Dean of Faculty that outlines the College’s commitment to fund the new hire(s).

Additional Letters of Support

If you are proposing a permanent cross-listing or you are requesting a change to a course for which a permanent cross-listing already exists, you must submit a letter of support from the Chair or DUS of ALL departments included in the cross-listing.

The committee will look closely at the subject area of all new courses. Therefore, if you a proposing a new course in which the topic significantly overlaps with the academic endeavors of another College department, you must submit a letter of support from the Chair or DUS of that department.

For example, if you were to include the word “Film” in title of the new course, the committee would expect that the proposing department has consulted with Film and Media Studies to ensure that there is no significant overlap with pre-existing courses in the discipline. A letter from Film and Media Studies supporting the creation of the new course would be required before the course is approved.

If new staff is required to offer the course, a letter from the Dean of College or the Senior Associate Dean of Faculty outlining the College’s commitment to fund the new hire(s) is required.

General Education Requirements

  1. Non-Writing GERs

    In reviewing an application for a General Education Requirement tag, the committee will consider the GER learning goals to assess whether the content of the course (as described in the syllabus) meets the standards of the learning goals. For the sake of clarity, we suggest these goals be demonstrated as part of the syllabus. View the Learning Goals For The General Education Requirements.

  2. Continuing Writing Requirement

    The Educational Policy Committee has a clearly established set of guidelines. Each syllabus must contain evidence of the four key points from the standards. Those are:

    1. Centrality of writing assignments to the intellectual experience of the course
    2. Attention given to the process of teaching writing
    3. Significance of writing assignments in final course grade (minimum 40%)
    4. Quantity of polished writing produced (minimum 20 typed pages)

Contact Hours

The committee will examine closely the proposed credit hours to ensure that the course complies with the Emory College and SACS accreditation guidelines regarding course credit and contact hours. Please see the Emory College Guidelines for Assigning Credit Hours to Courses.

Additional Information

The committee has written a brief guide that addresses common areas of confusion and terminology related to course proposals. If you have logistical questions about deadlines, schedules, or forms, please contact Melissa Shoemake at 404-727-5331 or melissa.shoemake@emory.edu. For questions about the content of your proposal, contact Jason Ciejka at 404-727-0674 or jciejka@emory.edu.